AP Automation & Payments Built for QuickBooks
Automate bill capture, approvals, and payments for QuickBooks, with QuickBooks as your system of record.
TotalAP integrates with QuickBooks to automate workflows and payments, keep data aligned across both systems, and provide greater visibility into AP workflows.
Improve AP efficiency Help reduce the risk of errors, fraud, or exceptions Increase visibility and improve cash forecasting
How TotalAP and QuickBooks Work Together
Improve workflow efficiency, increase visibility, and support predictable payment execution
Whether you use QuickBooks Online or Desktop, TotalAP鈥檚 two-way sync keeps QuickBooks as your system of record and enables automation and payment workflows in TotalAP.
QuickBooks Online
TotalAP integrates with QuickBooks Online using native APIs for real-time, two-way bill and payment sync, ensuring GL accounts, posted bills, suppliers, and payments remain aligned.
Supported sync features:
- Two-way sync maintains your system of record
- Tiered approval routing ensures bills won鈥檛 get stuck in someone鈥檚 queue
- Bill image, header, line-item and expense capture and coding
- Multi-currency support and international payments
- Direct-debit payments from any US-based bank account
- Sync with single or multiple QuickBooks companies
- Optional Positive Pay integration to lower payment fraud risk
- Unlimited document storage for captured bill images with sync to QuickBooks
QuickBooks Desktop
TotalAP syncs with QuickBooks Desktop using our pre-built desktop connector app for two-way bill and payment sync, ensuring bill and payment data is synced between QuickBooks Desktop and TotalAP.
Supported sync features:
- Two-way sync maintains your system of record (bill data only)
- Tiered approval routing ensures bills won鈥檛 get stuck in an approver鈥檚 queue
- Bill image, header, line-item and expense capture and coding
- Multi-currency support and international payments
- Direct-debit payments from any US-based bank account
- Sync with single or multiple QuickBooks companies
- Support for on-prem or hosted QuickBooks Desktop environments
- Optional Positive Pay integration to lower payment fraud risk
- Unlimited document storage for captured bills and supporting documents
Accurate bill capture
Automated bill capture reduce manual work and speeds AP; optical character recognition (OCR) and human validation deliver up to 99% accuracy.
Flexible approval workflows
Bills route based on rules, reminders, and in-app collaboration to help prevent bottlenecks.
Tighter payment controls
Role-based access, dual approvals, two-factor authentication, and Positive Pay help reduce fraud risk.
Payment optimization services
Expert-led analysis identifies cost, risk, and efficiency opportunities to聽 maximize ROI.
Simplified reconciliation & reporting
Direct-debit payments simplify matching; dashboards and reports improve visibility into payment activity, reconciliation, and cash forecasting.
See TotalAP in action and learn how AP automation can work with your environment.
FAQs about QuickBooks integration
Is integration with our QuickBooks environment included? Do we need to hire a consultant?
Yes, integration is included with TotalAP. Expert guided onboarding and support from 名媛直播鈥檚 sales engineering team makesetup fast and simple, with no consultant required. Integration can be done remotely or on-site, with payment optimization to help drive vendor adoption and faster ROI.
How long does integration take?
Integration timelines vary, but most QuickBooks customers are live with TotalAP in less than 21 days, so you can start automating processes and realizing value quickly.
Can we still pay bills inside QuickBooks after implementation with 名媛直播?
Yes, our two-way integration ensures you can manage bills and payments across both systems while keeping QuickBooks as your system of record.
