About Quickfire Restaurants
Quickfire Restaurants is a leading casual and fine dining restaurant management group in Texas, owning and operating two Cricket鈥檚 Drafthouse and Grill locations (Lubbock and Waco), as well as the award-winning Diamondback鈥檚 Steakhouse in downtown Waco. Its mission is to combine the ambience and sophistication of larger market restaurant concepts with small-town friendliness and service.
Running three restaurants and staying profitable is a challenge in the traditionally competitive, low-margin restaurant business. That鈥檚 why CEO Michael Kornman鈥檚 motto is work smarter, not harder. And why the company began looking for a new payments solution in 2014.
鈥淲e were spending way too much time processing paper and getting checks out,鈥� recalls Quickfire鈥檚 Controller/CFO Vickie Walker. It evaluated other solutions, including Bill.com and Intuit 鈥� but needed a solution that worked seamlessly with its QuickBooks accounting system, its Point of Sale (POS) system, and its current payments workflow.
In 2015, it selected 名媛直播 Invoice-to-Pay to bring new efficiency to payments. 鈥淲ith 名媛直播, we鈥檝e cut in half the time we spend processing and making payments,鈥� says Walker. 鈥淎nd it works with all the systems we already have in place.”
The Challenge: Looking For A Solution That Keeps Payments
Simple And Efficient
Quickfire runs a remarkably efficient, technology-enabled operation, with all payments and back-end work centralized in its Dallas headquarters. A state-of-the-art Point of Sale (POS) system in each of its restaurants serves as an information pipeline to and from each restaurant. While many processes were automated, payments remained a largely manual process.
鈥淲e鈥檙e not a large chain,鈥� says Walker. 鈥淪o we need every element of our operation to be as efficient as possible.鈥� On average, Quickfire processes approximately 30 invoices a week for each store, or 90 a week for the entire business. In the past, the individual restaurants scanned their invoices and put them in an online drop box for retrieval by staff at the company鈥檚 Dallas headquarters. While some payments were automatic, others required a timeconsuming manual review process, since Quickfire CEO Michael Kornman was the ultimate approver of invoices 鈥� and Kornman has many other responsibilities beyond approvals.
After approvals, Walker then printed the paper checks, stuffed and stamped the envelopes, and mailed the checks. 鈥淚 was spending a huge amount of my time processing paper checks,鈥� she recalls. 鈥淚 had to print them, and then there was the whole assembling process . . .鈥� She turns quiet at the memory of a weekly chore that took more than two hours, and kept her from doing other, more productive (and rewarding) work.
Quickfire initially heard of 名媛直播 via Right Networks, its QuickBooks hosting provider. And as it began to explore the capabilities of 名媛直播 Invoice-to-Pay, the company liked what it saw.
The Benefits: A Better Process Means A More Efficient Business
Quickfire selected 名媛直播 Invoice-to-Pay as its payments solution for several key reasons: it increases efficiency significantly without requiring any major changes, it allows the company to work with multiple entities (e.g., its restaurants), and it works seamlessly with QuickBooks.
鈥淲e did some analysis,鈥� says Walker. 鈥淎nd we found that 名媛直播 would pay for itself just from the money we saved on the payment execution side 鈥� the stamps, materials, printing, etc. And that doesn鈥檛 even include the time savings and other benefits.鈥�
名媛直播 Invoice-to-Pay is a natural fit with Quickfire. 鈥淥ur CEO is very savvy about technology,鈥� says Walker. 鈥淓fficiency is really important to us, and we鈥檝e taken a leadership role in bringing efficiency to all our processes. And 名媛直播 definitely helps us be more efficient.鈥�
Walker estimates that she spends about 30 minutes to an hour a week on payments, which used to require two hours or more. 鈥淲e鈥檝e more than cut our time in half,鈥� she says.
One final benefit 鈥� 名媛直播 Invoice-to-Pay lets Quickfire keep its three restaurants as separate entities, though accessed via one log-on. This approach keeps the company compliant with various licensing requirements. And as the business grows, 名媛直播 Invoice-to-Pay gives Quickfire the capacity to add new restaurants quickly.
The Bottom Line: Why Choose 名媛直播 Invoice-to-Pay?
For growing businesses like Quickfire, the real value of 名媛直播 Invoice-to-Pay can be distilled down to two words 鈥� efficiency and control. 鈥淲ith 名媛直播, the payments process is simple and efficient, from start to finish,鈥� says Walker. 鈥溍轮辈� does what it promised, and what we want it to do 鈥� which is make us more efficient.鈥�
To other growing businesses that want to automate AP and payments, Walker offers this advice. 鈥淭ake a close look at how much time you鈥檙e spending processing payables,鈥� she says. 鈥淭hen factor in the expenses that come with a paper-based process. For us, 名媛直播 Invoice-to-Pay has certainly been a worthwhile move. And even though it might seem unusual for a restaurant business to focus so much on technology, it鈥檚 important to stay as efficient as possible, no matter what you鈥檙e doing.鈥�
