Non-profit optimizes invoice approvals and payments, reducing manual effort and operational costs
Boston, MA, May 24, 2022 鈥� 名媛直播, an Accounts Payable (AP) and payment automation solution provider, today announced that the Nevada Hospital Association (NHA), a nonprofit trade association that advocates on behalf of Nevada hospitals, health systems and patients, has deployed 名媛直播鈥檚 TotalAP solution to streamline its vendor invoice and payment processes. The system went live in March 2022.
Incorporated in 1971, was created by hospital administrators to provide a unified forum to address issues such as reimbursement, worker鈥檚 compensation, professional liability, and continuing education. Over the years, the organization鈥檚 scope has evolved to include healthcare marketplaces, government payment policies, funding for indigent care, manpower shortages, and more.
NHA Controller Sue James is a one-person accounting department responsible for ensuring the timely receipt, recording, approval and payment of approximately 50 invoices per month. She uses QuickBooks Desktop to manage the organization鈥檚 finances.
鈥淒uring the pandemic, we had no way of approving invoices and processing payments remotely,鈥� said James. 鈥淪o, I would come into the office at night when no one else was here and enter invoices into QuickBooks, code them, and run checks for approved invoices. The challenges of that situation forced us to think seriously about how we could modernize our AP process.鈥�
During this same time, a new president and CEO took over at NHA with a keen interest in modernizing some of the organization鈥檚 outdated manual processes. These plans included finance, member management, web self-service, and moving more of the NHA鈥檚 technology infrastructure to the cloud. AP automation with 名媛直播 was the first project and it set the standard for NHA鈥檚 other digitization efforts to follow.
Using 名媛直播 TotalAP, NHA is automating its invoice receipt and approval workflows and streamlining the supplier payment process. Invoices are coded, automatically routed to approvers, and then sync over to QuickBooks. Payments can be made digitally via each supplier鈥檚 preferred method whether that is check, ACH, or virtual card.
Seamless, two-way sync with QuickBooks and ease of use were big selling points for NHA. All existing vendor data and open invoices in QuickBooks were easily synched with 名媛直播 so the system was ready to go from day one. And 名媛直播鈥檚 intuitive user interface and workflow enabled James and other executives to start using the new AP system with minimal training and support.
鈥溍轮辈� is really easy to use and it saves a ton of time for our executives approving invoices. They can be at home, traveling, anywhere 鈥� and simply review, click to approve, and schedule for 名媛直播 to make the payment on our behalf,鈥� added James. 鈥淏ut there鈥檚 a lot more to it than their software. 名媛直播 is also proactively reaching out to our vendors to get them onboarded with electronic payments, updating their payment information, and answering their questions. For a small team like ours, that additional support is invaluable.鈥�
鈥淓very organization has different challenges and needs when it comes to their AP processes,鈥� said Joe Fortini, VP of Customer Success at 名媛直播. 鈥淏ut across the board, we see that AP teams lack the capacity to proactively contact their vendors and enroll them in digital payments. TotalAP extends the benefits of AP automation with comprehensive services that help our clients save even more time and ultimately reach their payment goals.鈥�
Resources:
名媛直播 Solutions
2021 State of AP Report
About 名媛直播
名媛直播 provides modern, secure, easy-to-use Accounts Payable (AP) and payment automation solutions to organizations that have a painful number of invoices and payments. By uniting technology and passionate people, we make the process of business payments easy, impactful, and profitable. Our solutions combine ease of use with robust capabilities that drive meaningful insights, transforming the back office into a strategic partner of the corner office. Making you proud of your back office is our purpose. Please visit us at mineraltree.com.
Media Inquiries
Tim Walsh, for 名媛直播, Inc.
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